Coach Terms

Joining the network is a curated process:

• All coach applications are reviewed by the We Almighty team.
• Acceptance onto the network is at We Almighty's sole discretion.
• Publication of your profile is subject to approval.
• We may request additional information, evidence of qualifications, references or clarification before approval.
• We may decline an application, or ask you to reapply later, without being required to give detailed reasons.

Before your profile can be published for the first time, you must confirm that you have read and agree to these Coach Terms. We record the date, time, version accepted, your user ID and, where available, your IP address.

You join We Almighty as an independent professional, not as an employee.

• Coaches are independent professionals operating their own practice.
• Coaches are not employees, workers, agents or partners of We Almighty.
• Coaches are responsible for their own taxes, National Insurance, insurance and legal obligations.
• Coaches control how they deliver their coaching services, including their methods, tools and approach.
• Nothing in these terms creates an employment relationship, partnership or joint venture.

You are free to work with clients and platforms outside We Almighty. We do not guarantee any minimum volume of bookings, income or client introductions.

Your profile is how members find and choose you. You are responsible for ensuring it remains:

• Accurate
• Up to date
• Professional
• Truthful

After initial approval, you may update and republish your own profile without further approval, provided the updates comply with our platform policies. We may review published profiles at any time and ask for changes where content is inaccurate, misleading or inappropriate.

You must not include contact details, external booking links or pricing in your profile that attempt to move members off the platform.

Members rely on your availability being real. You should:

• Keep your availability accurate at all times.
• Honour confirmed bookings.
• Update blocked time and time off promptly.
• Maintain calendar connections where you use them.

If calendar integrations are enabled on your account, you remain responsible for ensuring the connected calendar accurately reflects your availability.

Discovery Calls let members meet you briefly before committing to coaching.

• Discovery Calls are optional.
• You decide whether to offer them, and in which formats.
• Discovery Calls are free for members.
• No credits are deducted for a Discovery Call.
• No coach payment is made for Discovery Calls.

Where you choose to offer Discovery Calls, you should treat them with the same professionalism as a paid session.

• Members book coaching using credits.
• The credit requirement for a session depends on your published coaching tier.
• All bookings are confirmed through We Almighty.
• Coaching should only be delivered once a booking has been confirmed on the platform.

Sessions should start and finish on time, and be delivered in the format the member booked. If you need to change a confirmed session, do so through the platform and give as much notice as possible.

Where workshops are enabled on your account:

• You choose which workshop formats you offer.
• Workshop bookings are subject to confirmation.
• Workshop details, outcomes and content may be tailored with the client before delivery.
• Workshops must be delivered to the same professional standards as one-to-one coaching.

You may choose to connect an external calendar:

• Google Calendar
• Microsoft Outlook

Calendar integrations are used to:

• Prevent double bookings.
• Display accurate availability to members.
• Synchronise confirmed coaching bookings to your calendar.

Private calendar information is never displayed publicly. We read only busy and free time — event titles, descriptions, locations and attendees are not stored or shown. You can disconnect a calendar at any time.

Sessions may be delivered using:

• Zoom
• Microsoft Teams
• Google Meet
• Other approved video platforms

Meeting details should be provided through the platform so members always have a single, reliable place to find their joining link. You are responsible for the security and settings of your chosen meeting platform.

• Each coach is assigned an approved coaching tier.
• The credit requirement for your sessions is determined by that tier.
• Credit values are managed centrally by We Almighty and may be updated from time to time.
• Coaches should not negotiate credit values, discounts or private pricing directly with members.

Tier reviews may take place periodically. Where your tier changes, we will let you know and your published credit requirements will update accordingly.

• Coaches are paid monthly for completed coaching sessions.
• Discovery Calls are unpaid.
• Payments are made only for sessions that have been completed and recorded on the platform.
• Coaches must provide and maintain accurate payment details.
• We Almighty may withhold or delay payments where fraud, disputes, chargebacks or breaches of these terms are suspected, pending investigation.

You are responsible for accounting for any tax, VAT or other liabilities arising from payments made to you.

• Platform cancellation rules apply to both coaches and members.
• Credits may be refunded or reinstated in accordance with our platform policies.
• Late cancellations and no-shows are recorded.
• Persistent cancellations or no-shows may affect your standing, visibility or continued place on the network.

If something urgent prevents you attending, tell the member and We Almighty as soon as you can.

As a coach on the network, you agree to:

• Behave professionally at all times.
• Respect confidentiality.
• Deliver coaching ethically and within your competence.
• Maintain appropriate qualifications, training and supervision where relevant.
• Treat all members respectfully.
• Avoid discrimination, harassment or any form of inappropriate conduct.
• Refer members to appropriate professional support where a need falls outside coaching.

Coaching is not therapy, medical advice, legal advice or financial advice, and should not be presented as such.

You must:

• Protect confidential information shared by members and organisations.
• Respect member privacy, including in notes, recordings and reporting.
• Comply with applicable data protection laws, including UK GDPR.
• Only share information where the member consents, or where disclosure is required by law or to prevent serious harm.

Where you coach employees sponsored by an organisation, session content remains confidential. Only aggregated, non-identifying information is shared with the employer.

• Members may leave feedback and ratings after sessions.
• Feedback helps maintain quality across the network.
• We Almighty may investigate complaints and request your account of events.
• Serious or repeated concerns may result in suspension or removal from the network.

We may moderate feedback that is abusive, defamatory or clearly unrelated to the coaching delivered.

We strongly recommend that you maintain appropriate professional indemnity insurance, and any other cover relevant to the services you deliver.

You remain responsible for complying with any legal, regulatory or professional body requirements relevant to your profession, and for ensuring that the qualifications, accreditations and experience shown on your profile are accurate and current.

We Almighty may suspend or remove coaches who:

• Breach these terms or our platform policies.
• Behave unprofessionally towards members, organisations or our team.
• Misrepresent their qualifications, experience or identity.
• Repeatedly fail to honour confirmed bookings.
• Misuse the platform, including attempting to take members off-platform.
• Engage in fraudulent or illegal activity.

Where appropriate, we will discuss concerns with you first. Serious issues may result in immediate suspension while we investigate. Either party may end this arrangement by giving reasonable notice; confirmed bookings should be honoured or fairly rearranged.

• You retain ownership of your original coaching materials, frameworks and content.
• We Almighty retains ownership of the platform, branding, website, software and all related intellectual property.
• You grant us a licence to display your profile content, name, photograph and materials you upload for the purpose of promoting and operating the platform.
• You must not use We Almighty branding in a way that implies employment, endorsement or partnership beyond your membership of the network.

We Almighty and coaches each have data protection responsibilities. We handle platform data as described in our Privacy Policy. Where you record your own notes or hold member information outside the platform, you are responsible for that information as an independent controller.

• Only collect and keep information you genuinely need.
• Store member information securely.
• Do not share member information without a lawful basis.
• Tell us promptly if you become aware of a data breach involving member information.

We may update these Coach Terms from time to time to reflect changes in the platform, our services or the law. Where changes are material, we will notify you and may ask you to accept the updated version before continuing to take bookings.

Each version is dated, and we keep a record of the version you accepted.

If you have questions about these Coach Terms, please contact us at hello@wealmighty.co or through the contact form on our website.

We Almighty, United Kingdom.